Choosing the right scheduling tool can save time, reduce back-and-forth emails, and make planning group meetings easier. While When 2 meet is one of the most popular free tools for quickly checking availability, some users look for additional features like automation, calendar sync, or built-in reminders.
If you’re searching for alternatives to When2meet, this guide highlights the top tools worth considering—whether you’re planning team meetings, student group projects, events, or remote work schedules.
Why Look for Alternatives to When2meet?
While When2meet is simple and effective, users sometimes look for features such as:
- Calendar integration (Google, Outlook, Apple)
- Automated reminders
- Cleaner modern UI
- Polling and voting features
- Availability sharing across multiple time zones
If you need advanced features like these, the following tools may be a better fit.
Top When2meet Alternatives
1. Doodle
Doodle is one of the most widely used alternatives. It allows participants to vote on meeting times and syncs with Google Calendar, Outlook, and Apple Calendar.
Key Features:
- Calendar sync
- Poll-based scheduling
- Meeting reminders
Best For: Teams, business meetings, and recurring planning.
2. Calendly
Calendly is a powerful scheduling platform that lets people book time slots based on your availability—great for one-to-one meetings.
Key Features:
- Automatic scheduling
- Integrates with Zoom and Google Meet
- Automated notifications
Best For: Coaches, freelancers, sales teams, and professionals.
3. Google Calendar Appointment Slots
For users who rely heavily on Google Workspace, this built-in tool lets you set available meeting slots.
Key Features:
- Integrates with Gmail and Meet
- Shared calendar view
- Free with Google Workspace
Best For: Students, educators, and organizations using Google tools.
4. Microsoft FindTime
Microsoft FindTime works seamlessly with Outlook and Microsoft Teams for scheduling meetings efficiently.
Key Features:
- Outlook/Office 365 integration
- Voting system for participants
- Intelligent scheduling suggestions
Best For: Companies using Microsoft Teams and Outlook.
5. Rally
Rally is a simple and free tool similar to When2meet, focused on group scheduling without requiring an account.
Key Features:
- No login needed
- Clean and simple interface
- Group discussion options
Best For: Casual events, group travel plans, or social meetups.
6. Timezone.io
If you work with people around the world, Timezone.io helps visualize everyone’s time zone before planning.
Key Features:
- Time zone map
- Team display board
- Scheduling overview
Best For: Global remote teams.
Which Alternative Should You Choose?
| Tool | Best For | Features |
| When2meet | Quick availability sharing | Free, simple voting timeline |
| Doodle | Business meetings | Voting + calendar sync |
| Calendly | One-on-one bookings | Automation + reminders |
| Google Calendar | Schools & teams | Built-in scheduling |
| FindTime | Microsoft ecosystem | AI and calendar optimization |
| Rally | Social planning | Simple and free |
Final Thoughts
While there are many scheduling tools available, the best option depends on your workflow and collaboration style. If you’re looking for a fast, free, and interactive way to compare availability, When2meet remains one of the best choices.
To learn more or start scheduling instantly, visit When2meet.