Once you’ve created a scheduling event, the next step is sharing the link so participants can enter their availability. Fortunately, sharing a When2meet link is simple and flexible. Whether you’re organizing a business meeting, class study session, online event, or group project, sharing the link correctly ensures everyone can access the schedule.
In this guide, you’ll learn how to share a When2meet link, the best platforms to share it, and helpful tips to ensure everyone participates on time.
What Is When2meet?
When2meet is an online scheduling platform that helps groups compare availability and find the best meeting time without requiring logins or apps. It offers a fast and user-friendly way to organize group schedules.
If you haven’t created an event yet, get started here: When2meet.
How to Share a When2meet Link (Step-by-Step)
Once you create an event, the platform generates a unique link. Here’s how you can share it properly:
Step 1: Copy the Event Link
After creating your event, look for the link provided. You can usually copy it by:
- Clicking a Copy Link button
- Highlighting and copying the URL manually (Ctrl+C or Command+C)
Step 2: Choose Where to Share the Link
You can share the link on any platform where your group communicates. Common methods include:
📧 Email
Perfect for academic meetings, offices, or formal groups.
Example message:
“Please fill your availability using the link below:
[Paste link here]”
💬 Messaging Apps
Ideal for fast responses in casual groups.
Platforms include:
- WhatsApp
- Messenger
- Telegram
- iMessage
- Discord
- Signal
💻 Work Platforms
Share links directly in:
- Slack
- Microsoft Teams
- Google Chat
- Basecamp
- Notion
🧑🎓 Learning Management Systems (LMS)
Useful for classes or study groups via:
- Google Classroom
- Canvas
- Blackboard
🌐 Social Platforms or Group Pages
For public or community events, share in:
- Facebook groups
- Reddit communities
- Club websites
Step 3: Ask Participants to Add Availability
After sharing the link, remind users to:
- Enter their name
- Select available time slots
- Confirm or update if plans change
This ensures accurate scheduling.
Tips for Successful Participation
| Tip | Impact |
| Send reminders | Increases completion rates |
| Share early | Gives people time to respond |
| Provide a deadline | Encourages timely input |
| Keep the link accessible | Post it in a pinned message or shared document |
Why Sharing the Link Matters
The power of When2meet comes from group participation. The more people fill out their availability, the easier it becomes to spot:
- Overlapping time slots
- Best meeting hours
- Scheduling conflicts
Final Thoughts
Sharing a When2meet link is a simple but crucial part of the scheduling process. With just one link, everyone can quickly add their availability, making group coordination easier and more efficient.
If you haven’t already created your event or need to share it again, you can do so anytime through When 2 meet.
FAQs About Sharing a When2meet Link
1. How do I copy my When2meet link?
After creating an event, When2meet generates a unique URL. You can copy it by clicking the Copy Link button or manually selecting the link and pressing Ctrl+C (Windows) or Command+C (Mac).
2. Do participants need an account to open the link?
No. One of the benefits of When2meet is that participants do not need to register or log in—they can simply click the link and enter their availability.
3. Where can I share my When2meet link?
You can share the link through any communication platform, including:
- Email
- WhatsApp
- Messenger
- Slack
- Microsoft Teams
- Google Classroom
- Discord
- Facebook groups
As long as participants can click the link, it works.
4. Can I edit or resend the link later?
Yes. You can reopen the event page anytime to copy and resend the same link. Once created, the link stays active as long as the event exists.
5. What if someone makes a mistake when entering their name or availability?
Participants can update their availability or change their name anytime by reopening the link. The system updates changes automatically.
6. How do I remind people to complete the schedule?
You can send a follow-up message with the original link. Many groups pin or bookmark the link for easy access.
7. Can I share the link publicly?
Yes, but keep in mind that anyone with the link can access the event. For private meetings, only share it with your group.
8. How many people can access a When2meet link?
There is no strict limit. You can share the event with small teams, classrooms, organizations, or large online groups.
9. Can I delete the event after the scheduling is complete?
Yes. Once the meeting time is agreed, you can delete or stop sharing the link, depending on your needs.
10. Where do I go if I need to create a new When2meet link?
You can easily create a new event anytime using When2meet.