Finding the perfect time for everyone to meet can be frustrating, especially when group members live in different time zones or have busy schedules. That’s where When2meet comes in — a simple, free, and user-friendly scheduling tool that helps groups find the ideal meeting time. If you’re looking for free apps similar to When2meet, this guide covers the best alternatives that make scheduling easier, faster, and more collaborative. And if you want the simplest option, you can always rely on When 2 meet itself.
Below are the top free alternatives to explore.
1. Doodle
Doodle is one of the most popular group scheduling tools. It lets you create polls, invite participants, and quickly determine the best meeting time for everyone.
Key Features:
- Easy poll creation
- Calendar syncing
- Great for professional teams
- Free to use with optional upgrades
2. Rally
Rally is a simple, lightweight solution for small groups trying to agree on plans.
Key Features:
- No login required
- Quick setup
- Option to leave comments
- Perfect for casual meet-ups
3. Framadate
Framadate is an open-source scheduling tool that works similarly to When2meet. It allows you to create both scheduling polls and surveys.
Key Features:
- Fully free and open source
- Customizable polls
- No registration needed
- Strong privacy protection
4. LettuceMeet
LettuceMeet has a clean, modern interface and offers a simple visual grid similar to When2meet.
Key Features:
- Real-time availability updates
- Minimal steps to set up
- Quick sharing options
- Great for remote teams
5. Rallly (Modern Version)
Not to be confused with Rally, Rallly is a redesigned scheduling platform designed for project managers, teams, and friends.
Key Features:
- Simple poll-based scheduling
- Works well on mobile
- Supports timezone adjustments
- Free version available
6. Koalendar (Free Plan)
Koalendar offers automated scheduling similar to Calendly but still functions as a great alternative for When2meet-style coordination.
Key Features:
- Calendar syncing
- Free scheduling pages
- Good for interviews & meetings
- Clean UI
Why When2meet Still Stands Out
While these free apps offer excellent features, When2meet remains one of the easiest tools for quickly identifying mutual availability. Its simple visual grid, no-login requirement, and fast setup make it ideal for students, teams, families, and organizations.
Final Thoughts
If you’re planning group meetings and want quick, free solutions, any of the apps above can help. However, if you want simplicity, speed, and zero learning curve, sticking with When2meet is still one of the best choices.