Finding a suitable time for group meetings can be challenging, especially when everyone has different schedules. Fortunately, online scheduling tools like Doodle and When2meet have made this process much easier. Both platforms help users coordinate availability and choose the best meeting time—but they offer different features, layouts, and user experiences.
In this guide, we’ll compare Doodle and When2meet to help you decide which one suits your needs best.
What Is Doodle?
Doodle is a popular scheduling platform widely used among businesses, universities, and professional teams. It allows users to create polls, suggest meeting dates, and collect responses from participants. Doodle also integrates with major productivity tools like Zoom, Google Calendar, and Outlook.
Key Features of Doodle
- Poll-style scheduling interface
- Integration with calendar apps
- Custom meeting invites
- Automated reminders
- Supports teams and professional use cases
While Doodle is beginner-friendly, many advanced features require a subscription plan.
What Is When2meet?
When2meet is a free and lightweight scheduling tool designed to simplify availability sharing without requiring sign-ups or payment. Users simply create an event, share the link, and participants mark their availability on a grid.
Looking to try it? Visit When2meet.
Key Features of When2meet
- No registration required
- Visual, time-block grid showing availability
- Real-time updates as participants respond
- Simple event creation and sharing
- Completely free to use
When2meet focuses on convenience and speed, making it a great option for casual or fast planning.
Doodle vs When2meet: Feature Comparison
| Feature | Doodle | When2meet |
| Cost | Free + Paid Plans | 100% Free |
| Signup Required | Yes (for full features) | No |
| Scheduling Style | Poll + Calendar | Time Availability Grid |
| Integrations | Yes (Google, Zoom, Outlook) | No |
| Ease of Use | Beginner-friendly but feature heavy | Extremely simple |
| Best For | Businesses, professional teams | Students, small groups, casual planning |
Which Tool Should You Choose?
The best scheduling tool depends on your needs:
Choose Doodle If:
- You want professional scheduling tools
- You need integrations with apps like Zoom or Google Workspace
- Automated reminders and meeting invites are important
Choose When2meet If:
- You want a fast, no-login scheduling method
- You prefer visual availability slots over poll selections
- You want a completely free tool without limitations
For many users—especially students, event groups, and quick informal planning—When2meet offers a simpler and faster scheduling experience.
Final Thoughts
Both Doodle and When2meet are useful for organizing meetings, but they serve different purposes. Doodle is ideal for professional environments requiring advanced scheduling tools, while When2meet stands out for its simplicity, speed, and accessibility.
If you’re looking for a straightforward, free way to coordinate availability, When2meet is an excellent choice.
Try it here: When 2 meet