Privacy Policy - when2meet

Introduction

At When 2 Meet, your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you use our online scheduling tools and services.

By using When 2 Meet, you agree to the terms of this Privacy Policy.

If you do not agree, please do not use our website or services.

Section 1

Information We Collect

We keep things simple — When 2 Meet only collects the minimum information required to make the platform work properly.

When you create or join an event, we may collect:

                        Name – to identify event participants

                        Event details – such as event name, start and end date, and time

                        Country or Time Zone – to adjust event timings globally

                        Browser data – non-personal information like device type, IP (anonymized), and browser type

We do not collect sensitive information such as passwords, payment details, or personal documents.

Section 2

How We Use Your Information

We use the collected data only to:

                        Create and manage events

                        Display event details and participant names

                        Adjust times according to each participant's time zone

                        Improve our website functionality and user experience

We never sell, rent, or trade your data to third parties.

Section 3

Data Storage and Security

Your information may be stored securely on encrypted servers, such as Firebase by Google Cloud, to ensure high data protection standards.

We take appropriate technical measures to prevent unauthorized access, data loss, or misuse.

However, since no system is 100% secure, we cannot guarantee absolute protection. By using When2Meet, you acknowledge this risk.

Section 4

Cookies and Tracking

Our website may use cookies or similar technologies to enhance your browsing experience — for example:

                        To remember your preferences

                        To analyze anonymous traffic data

You can manage or disable cookies anytime through your browser settings if you choose not to allow them.

Section 5

Third-Party Services

When 2 Meet may use trusted third-party tools to improve functionality, including:

                        Firebase (Google Cloud) – for hosting and database management

                        Analytics Tools (e.g., Google Analytics) – to monitor website performance

These services follow strict privacy and security standards.

Section 6

Data Retention

We keep your event data only as long as necessary for it to serve its purpose.

Old or inactive events may be automatically deleted after a certain period to maintain privacy and performance.

If you wish to have your data removed manually, please contact us at Info@when2meet.it.com.

Section 7

Children's Privacy

Our services are not designed for children under 13 years of age. We do not intentionally collect personal information from anyone under the age of 18.

If you believe a child has submitted information, please contact us immediately so we can delete it.

Section 8

Changes to This Policy

We may revise this Privacy Policy from time to time to align with updates in our services, legal obligations, or operational requirements. Any changes will be reflected on this page with an updated "Effective Date".

We encourage you to review this page periodically to stay informed about how we protect your data.

Contact Us

For privacy concerns, questions, or data deletion requests:

Info@when2meet.it.com

Summary

When 2 Meet values transparency and user trust.
We collect only what's necessary, store it securely, and never share it for advertising or sales purposes.
Your privacy and control over your data always come first.