Inviting participants to your scheduling poll is one of the most important steps when using When2meet. Whether you’re organizing a class project, team meeting, event, or group discussion, sending the invitation correctly ensures everyone can join and submit their availability. With its simple interface and no registration requirement, When2meet makes it easy for anyone to participate.
If you haven’t created an event yet or want an easy way to access the platform, here’s a quick link: When 2 meet.
Step-by-Step Guide: How to Invite People to When2meet
Once your When2meet event is created, follow these steps to invite others:
1. Copy Your Event Link
After setting up your event, When2meet automatically generates a unique sharable link.
You’ll find it at the top of your event page or in your browser address bar.
- Simply highlight the link
- Right-click and choose Copy
- Or press Ctrl + C (Windows) or Command + C (Mac)
2. Share the Link With Participants
You can send the copied link through any communication method, such as:
- Email
- WhatsApp
- Facebook Messenger
- SMS/text message
- Slack, Discord, Teams, or other workspace chat
The best format depends on your audience. For professional environments, email or workplace messaging tools work best. For casual planning with friends, texting or WhatsApp is quicker.
3. Add Optional Instructions
While When2meet is simple, a short guide helps new users avoid confusion. Example message:
“Hi everyone! Please use this link to share your availability for our meeting:
When2meet
Just click the link, enter your name, and select the times you’re free.”
This ensures everyone understands how to participate without needing further clarification.
4. Ask for a Deadline to Respond
To keep planning efficient, set a response deadline. For example:
“Please fill out the poll by Wednesday at 6 PM.”
This avoids delays and helps finalize a meeting time faster.
Tips for Better Participation
✔ Use reminders if you’re planning for a large group
✔ Check the availability updates in real time
✔ Send the link early so everyone has time to respond
Why Use When2meet for Scheduling?
When2meet is one of the most efficient event scheduling tools because:
- No account is required
- Participants can update availability anytime
- Visual time blocks make overlap easy to spot
- It’s fast, free, and user-friendly
To explore the tool or create a new poll, visit When2meet.
Conclusion
Inviting people to When2meet is simple—just copy your event link and share it with your participants. Add clear instructions and set a deadline to ensure everyone responds on time. With its intuitive design and accessibility, When2meet makes scheduling easy and stress-free.
Whether you’re planning meetings, study sessions, or social gatherings, When2meet helps you find the perfect time for everyone with minimal effort.