When organizing meetings, schedules, or group gatherings, tools like When2meet make the process quick and hassle-free. However, plans can change — and you may need to delete a When2meet event. Whether the event is cancelled or you’re simply cleaning up old schedules, removing it is a straightforward task.
In this guide, you’ll learn step-by-step how to delete a When2meet event and what happens afterward.
Can You Delete a When2meet Event?
Unlike many scheduling tools, When2meet does not require user accounts, which means event management works differently.
Only the person with the event creator link has the ability to delete or modify the event.
So, before attempting deletion, make sure you have:
- The event creator admin link
- The correct event URL
If you don’t have the admin link, you won’t be able to remove the event.
Steps to Delete a When2meet Event
Follow these steps to delete your event on When2meet:
1. Open Your Admin Link
Use the link provided when creating the event. This is not the same as the participant link.
Example:
https://www.when2meet.com/?exampleadmin
2. Access Event Settings
Once opened, look for the event management options.
3. Select the Delete or Remove Option
You’ll see an option such as:
- Delete Event
- Remove Event
- Archive
Click it to continue.
4. Confirm the Deletion
A confirmation message may appear asking if you’re sure. Once confirmed, the event will permanently be removed.
What Happens After Deleting the Event?
Once deleted:
- The event link will no longer work.
- Participants cannot view or modify availability.
- The schedule data is permanently removed and cannot be recovered.
So, make sure you’re ready before confirming deletion.
Tips Before Deleting Your Event
✔ Download or screenshot availability data if needed
✔ Notify participants beforehand
✔ double-check you’re deleting the correct event
If you need to create a new event again, you can use When2meet to start fresh.
Final Thoughts
Deleting a When2meet event is simple but requires the admin link, so always store it safely. If you lose access, there’s no built-in recovery feature — you’ll need to create a new event instead.
Using When2meet helps simplify planning, adjustments, and schedule coordination, especially when plans change.