When organizing a meeting, event, or group activity, one of the biggest challenges is figuring out when everyone is available. Instead of endless messages, emails, or long group chats, When2meet offers a simple and effective way to collect availability and determine the best meeting time.
If you’re new to the platform or want a quick guide, this article will walk you through how to create a When2meet poll step by step.
What Is When2meet?
When2meet is an online scheduling tool that helps groups identify shared availability without requiring sign-ups or logins. It’s fast, user-friendly, and perfect for:
- Team meetings
- Study groups
- Work schedules
- Event planning
- Club or organization activities
To explore the platform, visit: 👉 When2meet
How to Create a When2meet Poll (Step-by-Step Guide)
Follow these steps to create your own scheduling poll:
Step 1: Go to the When2meet Website
Visit the official platform here:
🔗 When2meet.it.com
No sign-up is required — you can start instantly.
Step 2: Create a New Event
Once on the homepage, click “Create a New Event.”
This opens a form where you’ll enter details about your meeting.
Step 3: Enter Event Details
Fill out the form with the following information:
- Event Name (e.g., Team Planning Meeting)
- Date Range (choose the days you’re planning for)
- Time Range (hours you want participants to choose from)
You can select multiple days if needed.
Step 4: Generate the Poll
After filling in the details, click “Create Event.”
When2meet will now generate your custom poll and shareable link.
Step 5: Share the Link with Participants
Copy and share the event link through:
- Email
- WhatsApp
- Slack
- Social media
- Group chat
Anyone with the link can submit their availability.
Step 6: Participants Mark Availability
Each participant will:
- Enter their name
- Select available times on the grid by clicking or dragging
Available times appear as green blocks, making group overlap easy to see.
Step 7: Review and Choose the Best Time
Once everyone responds, compare the availability grid.
The darkest green areas represent the time slot with the most availability, making scheduling simple.
Benefits of Using When2meet Polls
✔ No sign-up required
✔ Fast and free
✔ Easy sharing and collaboration
✔ Ideal for remote teams and large groups
✔ Visual availability makes planning effortless
Final Thoughts
Creating a When2meet poll is one of the simplest ways to collect availability and set a meeting time. Whether you’re scheduling a formal work meeting or a casual get-together, the tool saves time and eliminates confusion.
Ready to create your poll?
👉 Try it now: When2meet